If a business decides to utilize a virtual data room there are two key elements of the platform require secure storage for its files/documents and the ability to access them to team members. Based on the industry and project and the number of users, and the length of time it is possible to choose different pricing options for a VDR that include per-page pricing, per-user pricing, pricing for storage size or a fixed monthly cost.
Many vendors charge by the number of gigabytes (GB). This pricing structure is great for projects with small text files, however it is costly for businesses trading large audio or video files.
The price of a VDR also depends on how much administrative access is granted to the system. Some providers allow for unlimited admins, which can make the platform more expensive. However this feature speeds up processes and speeds the process of due diligence.
Integration with other platforms, like Slack or Microsoft Office (for instance) can enhance functionality and user experience. These options are typically more expensive than those with no integrations.
The duration of a project will significantly impact the cost of a data room. A vendor will usually establish a price for a specified number of months, and then bill month-to-month. Certain vendors, such as DealRoom offer discounts for M&A transactions and also offer the option of rescinding the contract once the transaction has been completed. This is a great option for companies that aren’t certain of how long a project will last.